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SUNY Digital Repository (SDR)

General Documentation

SUNY Digital Repository (SDR) is a centrally managed repository that includes collections from approximately 40 campus and SUNY System Administration.  Its content covers a broad range of topics with a strong focus on local campus archival and special collections. This repository is also used to house Open Educational Resources (OER).

The SDR is based on a DSpace platform called DSpace Express.  It provides for basic functionality in an affordable full- service repository with cloud hosting, technical support and upgrades.

OLIS Responsibilities

  • Provide consultation services to review the functionality of the platform
  • Setup of campus communities, sub-communities, collections  
  • Setup of user accounts for campus administrative control of their community and for item record creation and submission of content
  • Provide training on functionality, item record creation, and content input
  • Provide documentation and information on basic workflows
  • Provide guidance on metadata use of Dublin Core  
  • Provide default templates for record input
  • Review requests to batch input metadata and/or content with the understanding that this could incur costs that would be charged back to the campus
  • Review request for functionality not included in the DSpace Express platform with the understanding that this could incur costs that would be charged back to the campus
  • Provide basic communications regarding the repositories through the Workplace SUNY Open Repositories group  
  • Provide first line support for questions related to general functionality
  • Liaison with Atmire, SDR vendor, regarding technical issues
  • Provide support through the sdr @ account
  • Provide additional information on the OLIS Libguide site  

Campus Responsibilities

This model of support is based on each campus identifying local contacts that will be responsible for working with their community to solicit and add content into the repositories.  Questions on content (accessibility, copyright issues, take-down requests, etc.) are forwarded to the campus liaison for a decision on how to address.  

For support inquiries contact sdr @