Brief bib records are created in the MD Editor in order to create a PO Line (order record) when the correct bib record is not available in the NZ and OCLC. Brief bib records do not need to meet the Floor Bibliographic Standards in MSP-4. Brief bib records require that the following minimum MARC fields:
Brief bib records are not limited to the above minimum requirements. Add as much information that would be valuable in allowing other SUNY to be able to identify and differentiate the bib record in the NZ. NZ linked brief bib records that are created by other SUNY libraries may be used by any SUNY libraries to create a PO Line (order record) when a full bib record does not exist in the NZ or OCLC.
Any SUNY library can update a brief bib record, even if they did not create the brief bib record per MSP-25. Brief bib records are updated with an OCLC number once an OCLC master record is available to provide one and exported from OCLC to update the brief to a full bib record.
NOTE: An OCLC master record that is brief is better than creating a brief bib in Alma because it already contains an OCLC number. This will allow the OCLC record to be automatically updated when the OCLC master records is updated. The updated bib record will be included in the updated OCLC import profile for the OCLC overnight jobs and automatically update the brief bib.
SUNY templates have been created with the minimum required MARC fields to create NZ brief bib records. Brief bibs are created in the NZ when an existing bib record does not exist in the NZ or OCLC. A PO Line (order record) can be created once a brief bib record exists in the NZ.
SUNY NZ brief bib templates:
To create a brief bib record to be used to create an order when a record does not exist in the NZ or OCLC:
Sometimes an OCLC bib record has been added to the NZ after a brief bib record has been created in the NZ for ordering purposes. When this happens, the brief bib record can be merged with the full master record in the NZ.
To merge a brief bib record with an full MARC record in the NZ: