Skip to Main Content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.

Alma Resource Management

Working with the Metadata Editor in the Institution and Network Zones. Includes indication and normalization rules.

Holdings Records

One of the following roles is required to work with holdings records:

  • Cataloger
  • Catalog Manager
  • Catalog Administrator


Holdings records:

  • Are associated with physical bib record only and must be linked to a bib record
    • All item records must be linked to a holdings record because holdings records provide a link between the bib record and the item record(s)
  • Tell users where a physical item is located in the library and what holdings you have for the physical title
  • Are local and do not require local extensions
  • Have the following required fields:
    • LDR
    • 008
    • 005
    • 852
  • Contain the following information:
    • Location
    • Items held
    • Publication pattern (where applicable)
    • Notes
  • Can be created and edited:
    • In the MD Editor
    • Using an import profile job
    • Running the "Change Holdings Information" job
  • Holdings records are automatically created when creating a POL for:
    • Print/Physical One-Time orders
    • Print/Physical Continuous order
  • Standing order holdings records are created in the MD Editor

Holdings Records Training Videos

Alma's Out of the Box Call Number Mapping


Library of Congress' MARC Holdings 852 Indicators

MARC 852 indicators are used to tell the holdings record what call number schema should be used. If the following indicators are not currently mapped in Alma to populate $$h and $$i based on the first and second indicators go to Configuration>Resources>General>Call Number Mapping.


Opening Holdings Records Workflow