It is important to identify the correct bib record in the Network Zone (NZ) for ordering and relinking bib records. SUNY libraries are do not have to use bib records that exists in the NZ if a better bib record exists in OCLC. An OCLC master record can be exported to the NZ if the correct bib record does not exist in Alma's NZ. Brief bib records are created for ordering purposes when there is not an existing bib record in the NZ or in OCLC.
NOTE: An OCLC master record that is brief is better than creating a brief bib in Alma because it contains an OCLC number. This allows the OCLC record to be automatically updated when the OCLC master records is updated. The updated bib record will be included in the updated OCLC import profile for the OCLC overnight jobs and automatically update the brief bib.
It is important to use unique identifiers to retrieve the best repository search results in Alma. The repository search can be as simple or as advanced as is required to limit the search results to a usable size. Unique identifiers that can be used to locate the correct bib record if they are available:
Search Types - Roles determine the available search types that will be available from the persistent search box
|MARC Field||MARC Definition|
|Brief Level||If more than one record exists, the brief level may help you determine which record to use. Potentially, the higher the brief level, the better the bib record. Brief levels are from 01-10. 01 being the lowest and used for brief level and brief vendor records and 10 being the highest for DLC and PCC records.|
|020 (ISBN), 022 (ISSN), or 024 (Other System Number)||Searching by the ISBN, ISSN, or Other System Number will produce more refined repository results.|
|040 (Cataloging Source)||
040 $$a identifies who created the OCLC master record. $$a DLC is for records created by the Library of Congress and tend to be the "best" record. Other library's cataloging of high quality can also be used when determining what bib record to use
040 $$b eng - per MSP-12 the language of cataloging for the SUNY NZ is English.
|042 (Authorization Code)||042 $$a is for LAC, LC, NLM, and Program for Cooperative Cataloging use only. PCC in 042 $$a tend to be higher quality bib records|
|100 (Personal Name) /110 $$a (Corporate Name)||100 and 110 $$a is the main entry when the information is clearly stated. It is the creator statement. 100 - author's name. 110- Corporate body's name.|
|245 (Title Statement)||
245 $$a is the title.
245 $$b is the remainder of the title.
245 $$c Statement of responsibility is helpful when there is no MARC fields 100 or 110.
245 $$h General Material Designator for pre-RDA bib records. It contains the GMD in brackets, [videorecording].
|250 (Edition Statement)||250 $$a contains the edition statement if one exists.|
|260/264 (Publication Information)||
260/264 $$a Place of Publication.
260/264 $$b Name of Publisher.
260/264 $$c Date of publication.
MARC 260 is used for pre-RDA bib records.
|300 (Physical Description)||
300 $$a is the extent of the item. The number of volumes, pages, leaves etc.
300 $$b is for other physical details, such as illustrations, maps, etc.
300 $$c is for the dimension of the item size
MARC fields 336, 337, and 338 will appear in RDA bib records or pre-RDA records that have been updated in the OCLC master record
336 (content type)
337 (media type)
338 (carrier type)