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Alma Resource Management

Working with the Metadata Editor in the Institution and Network Zones. Includes indication and normalization rules.

Repository Search Indexes

To Configure Search indexes one of the following roles is required:

  • Catalog Administrator
  • General System Administrator


Alma provides robust repository search capabilities that are beneficial when searching for resources in Alma. Search indexes are only applied to Alma searches and do not impact discovery in PrimoVE. Search indexes can be enabled and disabled in Alma depending on the needs of the institution. Search indexes can be enabled/disabled for simple or advanced search. Search indexes an also be enabled/disabled for simple and advances searches. 

Configuring Search Indexes

Search indexes can be enabled or disabled for Simple or Advanced searches. Not all search indexes have been enabled and will require being enabled in order to use them. If the search index does not appear in a simple or advances search:

  1. Go to Configuration>Resources>Search Configuration>Search Indexes
  2. Click on the ellipses of the search index being configured
  3. Click Customize
    1. Under the Enable column click on white button to enable or disable the search index
      • To enable the search index: click on the white button, it will move to the right and turn blue                                                                                                                     
      • To disable the search index: click on the white button and it will move to the left and be grayed out                                                                                                                                           
    2. Change Simple Search? and/or Adv Search?
      1. True: means the search index will display when enabled                                                                                                                                                       
      2. False: means the search index will not display when enabled                                                                                                                                                 
  4. Click Save when done configuring search indexes

Customizing Local Field Search Index Display

Local fields display names can be customized. Local fields include MARC, holdings, and authority fields. Local fields that can be customized:


To customize the display name for local fields search indexes:

  1. Go to Configuration>Resources>Search Configuration>Search Customize Indexes Labels
  2. Type the customized label name into the local field                                                                                                                                                                                                                                            
  3. Click Save
    • NOTE: Hitting the enter key will save change

Ex Libris Documentation