In SUNY, bib records can be managed in either the IZ (Local) or the NZ (Network).
Records may be added as either full bib records or brief bib records:
it is very important to make sure the "Placement options" are configured to the correct Zone prior to creating a bib record:
Note: Brief bib records that are created for personal copy course reserves are not configured in the MD Editor. Brief bib records created for course reserves should be configured to the IZ.
To view and change "Placement options":
Brief bib records are created in the MD Editor when the correct bib record is not available in the NZ and OCLC. Brief bib records require that the following minimum MARC fields:
Brief bib records are not limited to the above minimum requirements. Add as much information that would be useful to allow other SUNY staff members to be able to identify and differentiate the bib record. NZ linked brief bib records may be used by any SUNY libraries to create an order record when a full bib record does not exist in the NZ or OCLC.
Any SUNY library staff member may update a brief bib record, even if they did not create the brief bib record. Brief bib records may be updated with an OCLC number once an OCLC master record is available, and a staff member who finds a full record in OCLC may export it to overlay the brief record.
NOTE: Using a brief OCLC master record is better than creating a brief bib in Alma because it already contains an OCLC number. The brief OCLC record will be automatically updated in the NZ by the daily NZ OCLC import profile when the record is updated in OCLC.
Sometimes an OCLC bib record may be added to the NZ after a brief bib record was created in the NZ. When this happens, the brief bib record may be merged with the full record.
To merge a brief bib record with the full record: