Previous Library Management Systems, like Aleph, were designed to manage physical content. Over time, campus staff found ways to bring electronic content into the system, such as adding 856 entries with links to eBooks, or setting up placeholder locations like "online resources" and adding placeholder holdings and items to eBook titles in these locations.
These work-arounds are no longer necessary, or recommended, for Alma. The system is designed to manage physical content separately from electronic content, and it is important to manage the content types separately because combining print and electronic content on the same record has the following consequences:
If content migrated from Aleph with combined physical and electronic content, SUNY Library Services highly recommends cleaning this up by removing the electronic content from the physical titles. Contact us if you need help with this process.
Bib records in Alma may have physical and electronic inventory because:
SUNY was offered the opportunity to use a Print to Electronic (P2E) process to migrate electronic content from Aleph to Alma. If your campus participated in this process, it would have done the following in Alma:
SUNY Library Services created several reports to help you identify bib records in Alma with the physical and electronic on the same record, and physical bib records with only electronic holdings.
The "Physical and Electronic Inventory on a Physical Bib Record" report can be found in /Share Folders/Community/Reports/Consortia/SUNY/Resource Management
The "Electronic Inventory Only on Physical Bib Records" report is in the same folder.