Skip to Main Content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.
SUNY OLIS logoSUNY Office of Library and Information Systems (OLIS) Home Page

Alma Resource Management

Working with the Metadata Editor in the Institution and Network Zones. Includes indication and normalization rules.

Bound With Titles

Bound-with refers to titles that are bound together. They may have a relationship, but often titles that are bound together are unrelated and do not have a collective title.

There are two different types of bound-with titles:

  • Publisher bound - titles that are published and bound together by the publisher that may or may not have a collective title
  • Library bound - separately published titles that a library binds together in a volume

Bound-with titles:

  • Have one barcode to represent one item
  • Have separate bibliographic records for each work
  • Item and barcodes are associated with the first title in the volume
  • Typically use a 773 for subsequent titles to link them to the first record in the volume
    • The MSP recommendation is to use a local MARC 590 or 591 for subsequent titles to create a relationship because MARC 773 in Primo VE does not clearly display the bound-with relationship
    • MARC 773 can be used in conjunction with local MARC 590 if an institution chooses to use both fields

Bound With Best Practices for Bib Records

The MSP Bound-with Best Practices Requirements:

  • The bound-with best practice procedures should only be used when separately issued items are bound together after publication
  • The bound with note is a local note
    • It is created with the Ctrl-L Add Local Extension function and will have the house icon next to the MARC field number.
    • These notes only display in the IZ record
    • IMPORTANT!!!: Do not add this note to the OCLC record

The MSP bound-with Best Practice Recommendations:

  • Use a local MARC field 590 to make a bound-with note
    • Can use a local MARC 591 field if that field fits better into your institution’s previous practice
  • The local note in the record for the first title will mention all of the succeeding titles bound to it in the order in which they appear in the volume
  • All the succeeding titles will get a local note that will only mention the first title


  • First record in a bound-with volume:
    • 245 10 $a First title / $c Statement of responsibility
    • 590 $a Bound with: Second title / Statement of responsibility; Third title / Statement of responsibility; Fourth title / Statement of responsibility
  • Subsequent bound-with records in the volume:
    • 245 10 $a Second title /$c Statement of responsibility.
    • 590 $a Bound with: First title / Statement of responsibility.

Bound With Best Practices for Holdings and Item Records

Bound-with Holdings Records:

  • No action is required for titles bound together that are in not numerically related
  • For numerically related titles, edit the holdings record call number to reflect the relationship:
    • Open the holding record in the MD Editor
    • Click into MARC 852 and Edit $$i to add the numbers of the titles in the bound volume after the end of the item part
      • Example; $$i .U86 no.147-149
    • Save and release record

Adding the volume numbers when there is a numeric relationship

Bound-with Item Records:

MSP Recommendations for Barcodes:

  • The first title in the bound-with volume item record is assigned the real barcode
  • All subsequent item records are assigned an Alma system-generated dummy barcode.
  • Add BW (Bound-with) prefix to the system generated barcodes
    • The BW prefix allows users to quickly search the repository for Bound-with items by barcode search
    • The BW prefix can be used to identify bound-with items in analytics reports
  • Add a public note in the item record that will direct users to the MMS ID of the first bibliographic title in the volume

To add a BW Prefix to System Generated Barcodes:

  1. Open the item record in the Physical Item Editor
  2. Click Generate in the barcode field
  3. Delete the letter(s) at the beginning of the system-generated barcode
  4. Click Save

BW Prefix for subsequent bound-with Item records

Add a Public Note to Item Record to Display in Primo VE:

  1. Copy the MMS ID from the first title in the bound-with volume
  2. Open the Physical Item Editor for each subsequent title in the bound-with volume
  3. Click on the Notes tab
  4. Type in a note to identify the subsequent titles are bound with the first title:
    • Example; Bound with MMS ID 990019636880204803
  5. Click Save

Adding a Public note


Public note will display under the Get It section in Primo VE:

Item Public Note Display in Primo VE display under the get it section