Skip to Main Content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.

Alma Acquisitions

Alma Acquisitions training guide.

Relinking Bib Records

The following role is required to relink a POL at a different bib record:

  • Purchasing Operator

Moving a Purchase Order Line (POL) from one bib record to another is called relinking in Alma. The "Relink" button on the Purchase Order Lines Details screen is used to relink a POL from one bib record to another. 

Bib records may need to be relinked to another bib record after receiving because:

  • The POL was created using the "wrong" bib record
    • The bib record has the wrong resource type
    • The bib record does not match the item in hand
    • A single title bib record was used for a multi-volume set
    • The vendor record is incorrect
  • The cataloger has found a "better" quality bib record to use:
    • In Alma
    • In OCLC

Bib Records That Can Be Relinked

POLs can be relinked with the following statuses:

  • One Time Closed POLs
  • In Review
  • Deferred
  • Ready (Packed into a PO and ready to be sent)
  • Waiting for Manual Renewal

POLs cannot be relinked if:

  • Items linked to the POL are in a temporary location
  • Items linked to the POL are on loan 
  • The POL is linked to Community Zone (CZ) records
  • The POL contains items that belong to two different bib records

PO Line Types and Statuses


Relinking a Bib Record from A PO Line (POL) Workflow