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Office of Library and Information Services (OLIS)

Glossary of Terms

 Accepted manuscript

  • The final draft author manuscript, as accepted for publication by a journal, including modifications based on referees’ suggestions, before it has undergone copyediting, typesetting and proof correction

Author's original version

Batch load import*

  • The method for uploading submissions to SOAR as a zipped SimpleArchiveFormat (.saf) file.



  • Standardized way to grant copyright permission,
    • BY (CC):  Credit must be given to the creator
    • CC No-derivatives (ND):  No adaptations of work may be created
    • CC Non-commercial (NC):  The work may not be used for commercial purposes
    • CC Share Alike (SA):  Adaptations must be shared under the same terms as applied to the original work
    • CC0: Work is in the public domain, no license is applied


  • Group of items in within a communities. Functionally, it is the most specific grouping - a collection will be added to the community when there are no more sub-groupings e.g., Doctoral Degree Granting Institutions (community) > Upstate Medical University (community) > College of Graduate Studies (Community) > Scholarly Publications by Department (Community) > Cell and Developmental Biology (collection).

Community (and Sub-community)*


  • Citation database and DOI registration organization

CSV validation* 

  • Checks .csv metadata import files for compliance with SOAR/OpenRepository submission rules

Document Object Identifier (DOI)

Dublin Core (dc) Metadata Element Set

  • A set of fifteen "core" elements (properties) for describing resources


  • The un-refereed author version of an article completed before submission of the article to the journal
  • Synonyms: pre-print, submitted manuscript, author's original version

Gold open access

  • Paying for an article processing charge (APC) to make the version of record/publisher's version openly available on the publisher's website. In the case of articles funded by the NIH, they must also be placed in PubMed Central.

Green open access

Institutional repository (IR)

  • An archive for collecting, preserving, and disseminating digital copies of the intellectual output of an institution, particularly a research institution. One way that an author may self-archive.


  • A set of data that describes and gives information about other data.

Open access

  • The free, immediate, online availability of research articles coupled with the rights to use these articles fully in the digital environment.


  • The enhanced DSpace platform (used by SOAR)


Post print

  • Accepted, peer-reviewed manuscript that has not yet been formatted for final publication in the journal.
  • Synonyms: accepted manuscript


  • Submitted manuscript, not yet peer-reviewed.
  • Synonyms: submitted manuscript, author's original version, e-print

Published version

  • Version of article available from the publisher's website
  • Synonyms: version of record


  • Database of citations from biomedical literature from the NIH

PubMed Central

  • A full-text, open access repository. Articles funded by the NIH must be placed in PMC.


  • Depositing a free copy of an electronic document online in order to provide open access to it. Submitting works to SOAR is an example of self-archiving. Also called "green open access." Self-archiving may be done in an institutional repository, a disciplinary archive, general archive (i.e., arXiv), the author's website, etc.,

Sherpa Romeo

  • Database of summaries of publisher copyright and open access archiving policies.



  • The csv format required for bulk uploading metadata to SOAR.

Version of record

  • Final typeset and edited version of a journal article available on the publisher's website, also called published version
  • Synonyms: published version

XLS import forms*

  • Available to SOAR administrators. The import forms dictate how the submission process takes place. This is where fields in the submission forms are added or subtracted, option lists are managed, etc.

Zip Upload

  • Method for importing multiple full-text documents to SOAR. This file must be uploaded before the metadata file (.csv or zipped .saf) is uploaded.


* Specific to DSpace / OpenRepository