Community – top-level organization; each SUNY Sector will be a Community
Doctoral Degree Granting Institutions
Sub-Communities – are organizational divisions. The top-level sub-community will be the campus listed under the sector community. Further sub-communities can be defined by the campus as needed.
Collections – are structures that store the repository content and are made up of metadata item records with associated content files.
Includes a web interface which can be used by authorized contributors to add metadata and items to a collection one-at-a-time
Variation of the manual input is the use of PubMed or CrossRef metadata imports for published content that is available through these resources. This functionality is provided as an option on the item submission form.
Batch import by using a .zip file (documents/bitstreams) and a .csv file (metadata)
For information on workflows and metadata please submit a request to the Support Portal
After reviewing the SOAR contact guidelines consider:
What types of open access content is available from your faculty, staff and students
Types of content that will be highlighted
Graduate and undergraduate theses
Articles in academic journals
Monographs. book chapters
Preprint, Postprint (submitted or accepted manuscripts)
How content will be identified
Who will be involved in soliciting content
Who will be involved in submitting content
Authors will complete forms confirming
The work is original
The SUNY author(s) owns the copyright or have permissions to deposit
The SUNY author(s) grants permission for distribution
Consider deposit agreements for SUNY students to include sign-off by primary faculty advisor
Review licensing options, including Creative Commons
Determining the campus structure
Most discovery will be done through Google Scholar and other search engines rather than through the repository user interface. If developing hierarchies of sub-communities consider how much content would be available for each area; in other words, if there are sub-communities of campus departments with a Theses collection listed under each, would some department have the bulk of content while others may have only a few records or perhaps none?
Avoid empty sub-communities/collections by creating them only when content is available
Name and description of your campus
Name and description of further sub-communities (if needed)
Name and description of the collections
Any logos/graphics appropriate for the collection/sub-community, etc. (if desired)
Name and email addresses of the administrators for the campus environment
Name and email addresses for authorized contributors to specific sub-communities and/or collections if applicable
Basic information about the content of the collection, approximate number of items, etc.
If you are interested in contributing to the SUNY Open Access Repository, please submit a request through the Support portal.