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Office of Library and Information Services (OLIS)

SOAR: SUNY Open Access Repository

Content focus

  • Scholarly and creative open access works of SUNY faculty, students, and staff
  • Review the content guidelines to determine what content is suitable for SOAR


  • Community – top-level organization; each SUNY Sector will be a Community
    • Doctoral Degree Granting Institutions   
    • University Colleges 
    •  Technology Colleges  
    • Community Colleges 
  • Sub-Communities – are organizational divisions.  The top-level sub-community will be the campus listed under the sector community.  Further sub-communities can be defined by the campus as needed. 
  • Collections – are structures that store the repository content and are made up of metadata item records with associated content files. 

Adding content

  • Includes a web interface which can be used by authorized contributors to add metadata and items to a collection one-at-a-time
  • Variation of the manual input is the use of PubMed or CrossRef metadata imports for published content that is available through these resources.  This functionality is provided as an option on the item submission form.
  • Batch import by using a .zip file (documents/bitstreams) and a .csv file (metadata)
  • For information on workflows and metadata please submit a request to the Support Portal


  • After reviewing the SOAR contact guidelines consider:
    •  What types of open access content is available from your faculty, staff and students 
    •  Types of content that will be highlighted
      • Graduate and undergraduate theses 
      • Articles in academic journals 
      •  Monographs. book chapters 
      • Preprint, Postprint (submitted or accepted manuscripts)
    • How content will be identified 
    • Who will be involved in soliciting content 
    • Who will be involved in submitting content 
    • Authors will complete forms confirming 
      • The work is original 
      • The SUNY author(s) owns the copyright or have permissions to deposit
      • The SUNY author(s) grants permission for distribution  
    • Consider deposit agreements for SUNY students to include sign-off by primary faculty advisor  
    • Review licensing options, including Creative Commons  

Determining the campus structure

  • Most discovery will be done through Google Scholar and other search engines rather than through the repository user interface. If developing hierarchies of sub-communities consider how much content would be available for each area; in other words, if there are sub-communities of campus departments with a Theses collection listed under each, would some department have the bulk of content while others may have only a few records or perhaps none? 
  • Avoid empty sub-communities/collections by creating them only when content is available
  • Name and description of your campus 
  • Name and description of further sub-communities (if needed)  
  • Name and description of the collections  
  • Any logos/graphics appropriate for the collection/sub-community, etc. (if desired)  
  • Name and email addresses of the administrators for the campus environment  
  • Name and email addresses for authorized contributors to specific sub-communities and/or collections if applicable  
  • Basic information about the content of the collection, approximate number of items, etc.  

If you are interested in contributing to the SUNY Open Access Repository, please submit a request through the Support portal.