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Repositories Knowledge Base

Metadata

Editing and adding metadata after item has been submitted to the repository (applies to SOAR and SDR):

Editing

  • Go to item 
  • On the left, under ‘Context’ click ‘Edit this item’ 
  • Click ‘Item Metadata’ from the tabs 
  • Edit metadata & then click ‘Update’ 

Adding

  • Go to item 
  • On the left, under ‘Context’ click ‘Edit this item’ 
  • Click ‘Item Metadata’ from the tabs 
  • Under “Add new metadata” click on the dropdown arrow in the “Name” box 
  • Select the desired dc.[element].[qualifier] 
  • In the “Value” box add the text 
  • Click on “Add new metadata” 
  • Click on “Update” 

Removing an item

  • Options 
    • Withdraw - logical deletion; it can be restored and used to track what has been available to the public.  Use case – staging area for item to remove when copyright issues arise
    • Make it private – will not appear in browse or other search lists.  Use case – hide an old version of an item in case the version is no longer appropriate; hide items in the repository such as support materials used by administrators
    • Permanently delete – physical deletion; no way to retrieve an item after it has been deleted.  Use case – true entry mistake; or testing input of items that are not part of the repository 
  • Go to item 
  • On the left, under ‘Context’ click ‘Edit this item’ 
  • Under ‘Item Status’, the three options will be listed – click on what is appropriate