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SUNY Open Access Repository (SOAR)

Promoting SOAR

Talking Points

Primary benefits for authors/creators:

  • Works are indexed by Google
    • Provides additional exposure an access points
    • Increased citation rates
  • Better usage statistics than offered by publishers, including downloads by location
  • Permanent links to works to use on CVs, websites, etc.
  • Ease of use
    • Mediated deposits

Value-added services offered by the Library (if applicable)

  • Creative Commons license assistance
  • Provide publisher requirement look up
  • CV/citation analysis – provide list of closed access articles and version that may be deposited per publishers’ policies
  • Push statistics to faculty (monthly, quarterly, annually, etc.)


Active methods (most effective)

  • One-on-one liaison meetings and consultations
  • Presentations to faculty
  • New faculty orientations
  • Department meetings
  • Faculty organization meetings
  • “Lunch n’ Learn” or brown bag sessions
  • Participation in campus writing and/or research-related events
    • “Research days"
    • Faculty/disciplinary retreats,
    • Conferences / poster sessions
  • Organized training sessions
    • “Lunch n’ Learn” or brown bag workshops
    • Instruction sessions for graduate students
    • Library-sponsored Faculty development workshops
    • Partner with campus faculty development personnel to offer training
  • Develop and foster relationships with faculty, recruit champions
    • Join campus committees and participate in faculty

Passive methods

  • Link to IR submission information from library home page (easy to find)
  • Link from other department sites where possible (Research Admin, Graduate Studies, writing center, etc.)
  • Posters/fliers in high-traffic areas on campus
  • All-faculty or campus-wide emails
  • Social media (blog postings, fb, etc.)
    • Highlight success stories, authors, high usage items
    • Highlight select interesting deposits
  • Search engine optimization – make your IR-related web pages easier to find
    • Add in-bound links from other campus websites, social media, Wikipedia, etc.
    • Update page content regularly
    • Use descriptive text and metadata on web pages

Overcoming Barriers to Use

The most common barriers to using the repository and suggestions for breaking them down.

Lack of awareness of the repository and how to use it

  • Provide liaison librarians with talking points about SOAR (see below) so that it is easy to discuss
  • Develop a marketing plan and strategies (see Promotion)
  • Increase exposure
  • Make SOAR and information about it easy to find on the Library home page and/or other high-use pages
  • Encourage other departments to do the same, especially on pages used frequently by authors/creators (i.e., research administration, graduate programs/colleges, etc.)
  • Use search engine optimization techniques where possible to improve search result rankings
  • Lack of time
    • Streamline the submission process as much as possible with easy to use and find submission methods
    • Require as little as possible from submitters by providing the information needed, including the version the publisher
    • Many campuses use a faculty members' CVs to provide them with a list of publications that are closed access and advise version that is needed for the repository

Jargon/terminology is confusing

  • Be prepared to clarify terms when discussing self-archiving with faculty
  • Clarify terms and acronyms on web pages and other documents related to SOAR
  • Try to remember how foreign the terms were to you and your library staff when first learning about repositories

Confusion about copyright

  • Clearly state that the author/creator retains copyright for all works submitted to the IR
  • Provide basic information about copyright v. licensing, and link to additional in-depth resource

Concerns about publishers’ policies about licensing and version that may be deposited

  • Educate people about publishers' policies and Sherpa/Romeo
    • More than 80% of well-established publishers and journals allow self-archiving of accepted or submitted manuscripts
  • Provide information from Sherpa/Romeo to authors/creators on demand