As with funds, Alma contains detailed information pages for Vendors, including contact information, performance analytics, and lists of accounts, orders, and invoices connected to that vendor. For eResources vendors, these records also contain snapshots of usage data.
There are two levels of Vendor records:
Role for Viewing and Working with Vendors
To manage vendors and vendor accounts, you must have the Vendor Manager role.
You can find and view Vendor records in the same ways that you used for Funds:
Use the blank search box to find all vendors. As with funds, your results will default to Active vendors. To see inactive vendors, choose All or Inactive from the Vendor Status drop-down filter.
You can also use the Vendor Type filter to view just one type of vendor:
Parts of the Vendor Record
To add a vendor to Alma:
Vendor Code. A vendor code must:
There are four primary Vendor Types in Alma:
Material supplier/Subscription agent – Supplies the reading material or the subscription to the material. A material supplier receives orders and payment for resources in all formats.
Access provider – Holds the access privileges to vendor interfaces, which are collections of electronic collections (which are, in turn, collections of e-resources).
Licensor – Holds the license of electronic resources. A licensor must be defined when defining a license on the Licenses and Amendments page.
Governmental – The vendor receives use tax (VAT) for an invoice payment from non-governmental vendors. Use tax represents a tax on the usage of library items, and is expended from the same funds as the actual invoice charges. (See the page linked below for more details on Governmental vendors.)
For additional information on adding a Vendor or Vendor account, review the reference lists at https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/020Acquisitions/090Acquisitions_Infrastructure/010Managing_Vendors#Adding_a_Vendor_and_Vendor_Account