When the decision has been made to cancel a subscription, the following steps should be taken in Alma:
Closing the POL prevents the POL from remaining in a state of Waiting for Renewal when in fact the subscription is not going to be renewed. It also helps with analyzing fund and acquisition data. Deactivating an electronic collection or portfolio for which the library no longer has access is critical so users do not discover content in Primo only to encounter a paywall because the library no longer subscribes.
Instructions on these two processes are also available in the following SLS FAQ: How Do I Deactivate an Electronic Collection?
Please note: in addition to the steps outlined below, you will also need to deactivate the electronic collection in the Primo Central Index (PCI), if the collection was activated in the PCI.
To deactivate and delete an electronic collection, all the electronic portfolios in the collection must be first deactivated.
Portfolios can be deactivated as a batch in two ways: